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The other four menu items deal with managing the database, printing documents, sending e-mail, and publishing your database. The button also displays a list of recently used documents. Two buttons at the bottom of the display let you set specific Access options or exit Access altogether. Chapter 1: Q u i c k To u r o f M i c r o s o f t O f f i c e A c c e s s 2 0 0 7 5 PART I The buttons on the Quick Access toolbar offer shortcuts to three of the commonly used menu commands: Save, Undo, and can’t Undo.

This view of table data is called Datasheet view. PART I RIGHT Q u i c k To u r o f M i c r o s o f t O f f i c e A c c e s s 2 0 0 7 16 Part I: Getting Started FIGURE 1-6 Shortcut menus help speed up database tasks Figure 1-7 shows the open Northwind Orders table in Datasheet view. Each row contains a single record with information for one order. Each column contains values for one field. Each field has a unique name and contains a specific item of data, such as the customer or employee name. The column headings show the field names.

So rather than searching through a series of menus for the action you want, all the appropriate commands are right in front of you. For example, 14 Part I: Getting Started if you are building a report, the ribbon includes a group of report-related “contextual” commands such as Report Wizard, Labels, Report Design, and so on. The standard ribbon appears in the Access window when you open a database. Not all the options are available to all of the database objects, and some, such as the Save command, are not available until a table or other object is opened.

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